Notice of Privacy Policies

This Privacy Policy describes how Embody Mental Health ("we," "us," or "our") collects, uses, discloses, and protects personal information obtained through our website [embodymentalhealth.com]. Embody Mental Health is an Illinois-based mental health practice providing trauma-informed, holistic psychotherapy services. We are committed to protecting your privacy with care, transparency, and respect, in compliance with applicable federal and state laws, including the Health Insurance Portability and Accountability Act (HIPAA) and the Illinois Mental Health and Developmental Disabilities Confidentiality Act.

Information We Collect

1. Personal Information You Provide

We may collect personal information that you voluntarily submit through our website, including but not limited to:

  • Name

  • Email address

  • Phone number

  • Insurance information (if submitted through forms)

  • Information shared through contact forms, intake forms, or appointment requests

2. Health Information

If you submit information related to your mental or physical health through secure forms, that information may be considered Protected Health Information (PHI) under HIPAA.

3. Automatically Collected Information

When you visit our website, we may automatically collect certain information such as:

  • IP address

  • Browser type

  • Device information

  • Pages visited and time spent on the site

This information is used for website functionality and analytics and does not typically identify you personally.

How We Use Your Information

We approach privacy as an essential part of safety and trust, particularly in trauma-informed care.

We use the information we collect to:

  • Respond to inquiries and requests

  • Schedule appointments and provide services

  • Communicate with you about our practice

  • Improve our website and services

  • Comply with legal, ethical, and professional obligations

We do not use your information for marketing purposes without your explicit consent.

HIPAA and Confidentiality

As a mental health provider, we are required by law to maintain the privacy and security of your PHI. Any PHI collected through our website or during the course of services is protected under HIPAA and applicable Illinois confidentiality laws.

A separate Notice of Privacy Practices is provided to clients who engage in treatment and explains in detail how PHI may be used and disclosed.

Disclosure of Information

We do not sell, rent, or trade your personal information. We may disclose information only in the following circumstances:

  • With your written authorization

  • To service providers who assist with website hosting, secure forms, or electronic records (and who are bound by confidentiality agreements)

  • When required by law, court order, or to prevent serious harm to you or others

Website Forms, Telehealth, and Electronic Communication

Website Forms and Email

Please note that email and website contact forms are not guaranteed to be fully secure. We recommend that you do not submit highly sensitive or clinical information through general contact forms.

By contacting us through the website, you acknowledge and accept these risks.

Telehealth Services

If you engage in telehealth services with Embody Mental Health, electronic communications and video platforms are used that are designed to be HIPAA-compliant. While we take reasonable steps to ensure security and privacy, telehealth carries inherent risks related to technology and internet connectivity. These risks will be reviewed with clients as part of the informed consent process.

Cookies and Analytics

Our website may use cookies or similar technologies to improve user experience and analyze website traffic. You may disable cookies through your browser settings; however, some features of the site may not function properly.

Your Rights

Depending on the nature of your relationship with us, you may have the right to:

  • Request access to your personal or health information

  • Request corrections to inaccurate information

  • Request restrictions on certain uses or disclosures

  • Withdraw consent where applicable

Requests related to PHI will be handled in accordance with HIPAA and Illinois law.

Data Security

We use HIPAA-compliant electronic health record systems, secure telehealth platforms, and reasonable administrative, technical, and physical safeguards to protect your information. Access to personal and health information is limited to authorized individuals only. Despite these efforts, no method of transmission over the internet or electronic storage is completely secure.

We take reasonable administrative, technical, and physical measures to protect your information from unauthorized access, disclosure, or misuse. Despite these efforts, no method of transmission over the internet is 100% secure.

Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. We encourage you to review their privacy policies.

Children’s Privacy

Our website is not intended for children under the age of 13. We do not knowingly collect personal information from children without parental consent.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

Contact Information

If you have questions about this Privacy Policy or our privacy practices, please contact:

Embody Mental Health
Marie Gorman, LCSW
Marie@embodymentalhealth.com
224-310-9663
148 S. NW Hwy, Barrington, IL 60010